First Party Conformity Claims
In First Party conformity assessment someone from within your organization will review the event sustainability management system in place, effectively conducting an internal audit.
The person who takes on the auditing/internal assessment role should have adequate experience and competency to be able to identify and understand event sustainability issues.
When assessing conformity to the requirements of ISO 20121, your organization will most likely wish to make public claims of conformity. The suggested wording is as follows for First Party conformity claims:
Events
XYZ Event has been self-assessed to be planned and managed to conform to the requirements of the international standard ISO 20121: Event Sustainability Management Systems. An internal audit has been undertaken using the SEMS/GSP Audit Tool.
Organizers
For an event organizing company that produces many events throughout the year it is appropriate to have conformity by the organization, rather than each event. The audit must be framed against a typical sample event. If you produce more than one type of event, you would need to assess your management system across each event type.
XYZ Organization is self-assessed to plan and manage its event activities to conform to the requirements of the international standard ISO 20121: Event Sustainability Management Systems. An internal audit has been undertaken using the SEMS/GSP Audit Tool.
Venues
For venues that wish to claim conformity to the standard, you scope wold simply be narrowed to the activities you are in control of.
XYZ Venue is self-assessed to plan and manage its event activities to conform to the requirements of the international standard ISO 20121: Event Sustainability Management Systems. An internal audit has been undertaken using the SEMS/GSP Audit Tool.
Supply Chain
For those who have physical operations at events, such as caterers or waste or cleaning companies, conformity can also be achieved. Your scope would be simply narrowed to the activities you are in control of.